User Tools

Site Tools


main_page:bsc_travel_policy

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Next revision
Previous revision
main_page:bsc_travel_policy [2017/06/12 14:28]
gtaraban created
main_page:bsc_travel_policy [2020/07/28 16:24] (current)
emoreno
Line 1: Line 1:
-In order to accelerate the process of both organise your trips and after to receive the payment, we (Luciana and I) have created the following check list of recommendations:+=====Travel requests=====
  
-When requesting your trip add the following information together in one single email:+To accelerate the process of organizing your travels and receiving the payment after it, here you have a checklist with recommendations: 
 + 
 +When requesting your trip on the [[https://webapps.bsc.es/resource-petitions/|on-line APP]] add the following information:
  
   * Preferred flight   * Preferred flight
   * Preferred hotel   * Preferred hotel
-  * PI's authorisation 
   * Agenda   * Agenda
-  * Project to allocate the expense +  * If you have sponsor paying for your trip, indicate this in the Comments section 
-  * DNI or passport (if it is the first trip requested) +  * Remember to tick the advance payment box if you need it
-  * If you have an sponsor paying for your trip, indicate it+
  
 After the trip: After the trip:
  
-  * Hand the tickets along with the summary document (If possible stick the tickets to A4 sheet, this will speed up the payment process, please avoid to use staples or scotch).+  * Hand the receipts over to the Travel Management office once you have completed the summary document (on-line)  
 +  * If possible stick any receipts to an A4 sheet. This will speed up the payment process, please avoid staples or tape. You will find glue on the drawer below the printer in 1C and next to the printer in 1D. Please don't hesitate in recycling printed paper that is blank on one side. 
 + 
 +Remember to bring back with you: 
 + 
 +  * Boarding passes 
 +  * Meals receipts  
 +  * Hotel invoice (unless you have a reservation document from the travel agency) 
 +  * Used transport receipts 
 +  * Other expense receipts 
 + 
 + 
 +**Important information** 
 + 
 +  * The expenses have to be delivered within the fiscal trimester, which starts in January every year: doing this on time will allow our colleagues in finances to close the fiscal period in due time (required by the Taxes Bureau), plus it will allow us to make modifications or clarifications easily as the trip is still fresh in our memory. 
 +  * Travel petitions made with less that two weeks in advance might result in much more expense trips. You might even have to book it yourself as the travel manager could be unavailable, with no time to react if the process of authorization is delayed for any reason. 
 +  * The projects have to be carefully assigned to a trip: modifications are possible but your petition will be cancelled and will have to be created again. 
 +  * Remember that card payment receipts are no eligible by auditors and won't be accepted in the project. It is necessary to show the original receipts you were given at a shop. 
 +  * After sending a travel petition follow up on the people in charge of authorising it. //If they don't approve it, I don't see the request, and I cannot arrange your trip.// 
 +  * Remember you can apply for an advance of the 80% of the budget of your trip which you will receive one week prior the date of the travel.
  
  
-You will find glue on the drawer below the printer in 1C and you can always used printed paper that is blank on one side.+For more information regarding travels, visit the [[https://intranet.bsc.es/help-and-support/management-services/travel-support/travel-protocol-bsc|Intranet]] or write "travel support" on the Intranet search bar once you have logged in.
  
-Below you can find the travel policy to be followed by all members of BSC 
  
- [[https://intranet.bsc.es/en/node/1705]] 
  
main_page/bsc_travel_policy.1497277715.txt.gz · Last modified: 2017/06/12 14:28 by gtaraban