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main_page:bsc_travel_policy [2017/06/12 14:29] gtaraban |
main_page:bsc_travel_policy [2020/07/28 16:24] (current) emoreno |
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=====Travel requests===== | =====Travel requests===== | ||
- | In order to accelerate the process of both organise | + | To accelerate the process of organizing |
- | When requesting your trip add the following information | + | When requesting your trip on the [[https:// |
* Preferred flight | * Preferred flight | ||
* Preferred hotel | * Preferred hotel | ||
- | * PI's authorisation | ||
* Agenda | * Agenda | ||
- | | + | * If you have a sponsor paying for your trip, indicate |
- | * DNI or passport (if it is the first trip requested) | + | * Remember to tick the advance payment box if you need it |
- | | + | |
After the trip: | After the trip: | ||
- | * Hand the tickets along with the summary document (If possible stick the tickets | + | * Hand the receipts over to the Travel Management office once you have completed |
+ | * If possible stick any receipts | ||
+ | Remember to bring back with you: | ||
- | You will find glue on the drawer below the printer | + | * Boarding passes |
+ | * Meals receipts | ||
+ | * Hotel invoice (unless you have a reservation document from the travel agency) | ||
+ | * Used transport receipts | ||
+ | * Other expense receipts | ||
+ | |||
+ | |||
+ | **Important information** | ||
+ | |||
+ | * The expenses have to be delivered within the fiscal trimester, which starts in January every year: doing this on time will allow our colleagues in finances to close the fiscal period in due time (required by the Taxes Bureau), plus it will allow us to make modifications or clarifications easily as the trip is still fresh in our memory. | ||
+ | * Travel petitions made with less that two weeks in advance might result in much more expense trips. You might even have to book it yourself as the travel manager could be unavailable, | ||
+ | * The projects have to be carefully assigned to a trip: modifications are possible but your petition will be cancelled | ||
+ | * Remember | ||
+ | * After sending a travel petition follow up on the people in charge of authorising it. //If they don't approve it, I don't see the request, and I cannot arrange your trip.// | ||
+ | * Remember you can apply for an advance of the 80% of the budget of your trip which you will receive | ||
+ | |||
+ | |||
+ | For more information regarding travels, visit the [[https:// | ||
- | Below you can find the travel policy to be followed by all members of BSC | ||
- | | ||