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main_page:bsc_travel_policy [2019/12/02 10:18]
gtaraban
main_page:bsc_travel_policy [2020/07/28 16:24] (current)
emoreno
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 =====Travel requests===== =====Travel requests=====
  
-In order to accelerate the process of both organise your trips and after to receive the payment, here you have a check list of recommendations:+To accelerate the process of organizing your travels and receiving the payment after it, here you have a checklist with recommendations:
  
 When requesting your trip on the [[https://webapps.bsc.es/resource-petitions/|on-line APP]] add the following information: When requesting your trip on the [[https://webapps.bsc.es/resource-petitions/|on-line APP]] add the following information:
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   * Preferred hotel   * Preferred hotel
   * Agenda   * Agenda
-  * If you have an sponsor paying for your trip, indicate this in the comments section +  * If you have sponsor paying for your trip, indicate this in the Comments section 
-  * Remember to tick the advance payment box if need it+  * Remember to tick the advance payment box if you need it
  
 After the trip: After the trip:
  
-  * Hand the tickets once you have completed the summary document (on-line)  +  * Hand the receipts over to the Travel Management office once you have completed the summary document (on-line)  
-  * If possible stick the tickets to A4 sheet, this will speed up the payment process, please avoid to use staples or scotch +  * If possible stick any receipts to an A4 sheet. This will speed up the payment process, please avoid staples or tape. You will find glue on the drawer below the printer in 1C and next to the printer in 1D. Please don't hesitate in recycling printed paper that is blank on one side.
- +
- +
-You will find glue on the drawer below the printer in 1C and next to the printer in 1D. Please don't hesitate in recycling printed paper that is blank on one side.+
  
 Remember to bring back with you: Remember to bring back with you:
  
   * Boarding passes   * Boarding passes
-  * Meals tickets +  * Meals receipts 
   * Hotel invoice (unless you have a reservation document from the travel agency)   * Hotel invoice (unless you have a reservation document from the travel agency)
-  * Used transport tickets +  * Used transport receipts 
-  * Other expenses tickets+  * Other expense receipts
  
  
 **Important information** **Important information**
  
-  * The expenses have to delivered within the fiscal trimester which start in January each year: doing this on time will allow our colleagues in finances to close the fiscal period in due time (required by the Taxes Bureau) plus it will allow us to make modifications or clarifications easily as the trip is still fresh in our memory. +  * The expenses have to be delivered within the fiscal trimesterwhich starts in January every year: doing this on time will allow our colleagues in finances to close the fiscal period in due time (required by the Taxes Bureau)plus it will allow us to make modifications or clarifications easily as the trip is still fresh in our memory. 
-  * Travel petitions done with less that weeks in advance might result in much more expense trips or even have to buy it yourself as the travel manager could be unavailable (especially during picks of work) with no time to react or the process of authorisation is delayed for any reason.+  * Travel petitions made with less that two weeks in advance might result in much more expense trips. You might even have to book it yourself as the travel manager could be unavailablewith no time to react if the process of authorization is delayed for any reason.
   * The projects have to be carefully assigned to a trip: modifications are possible but your petition will be cancelled and will have to be created again.   * The projects have to be carefully assigned to a trip: modifications are possible but your petition will be cancelled and will have to be created again.
-  * Remember that credit card tickets are no eligible by the auditors and wont be accepted in the project. It is necessary to show the original ticket that the store has given you. +  * Remember that card payment receipts are no eligible by auditors and won'be accepted in the project. It is necessary to show the original receipts you were given at a shop
-  * After sending a travel petition follow up on your authorisers If they don't approve it I don't see the petition and I can not arrange your trip. +  * After sending a travel petition follow up on the people in charge of authorising it. //If they don't approve itI don't see the request, and I cannot arrange your trip.// 
-  * Remember you can apply for an advance of the 80% of the budget of your trip which you will receive 2 weeks prior the date of travel.+  * Remember you can apply for an advance of the 80% of the budget of your trip which you will receive one week prior the date of the travel.
  
  
main_page/bsc_travel_policy.1575281904.txt.gz · Last modified: 2019/12/02 10:18 by gtaraban