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main_page:bsc_travel_policy [2019/06/11 13:32] gtaraban |
main_page:bsc_travel_policy [2020/07/28 16:24] (current) emoreno |
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=====Travel requests===== | =====Travel requests===== | ||
- | In order to accelerate the process of both organise | + | To accelerate the process of organizing |
- | When requesting your trip on the [[https:// | + | When requesting your trip on the [[https:// |
* Preferred flight | * Preferred flight | ||
* Preferred hotel | * Preferred hotel | ||
* Agenda | * Agenda | ||
- | * If you have an sponsor paying for your trip, indicate this in the comments | + | * If you have a sponsor paying for your trip, indicate this in the Comments |
+ | * Remember to tick the advance payment box if you need it | ||
After the trip: | After the trip: | ||
- | * Hand the tickets | + | * Hand the receipts over to the Travel Management office |
- | * If possible stick the tickets | + | * If possible stick any receipts |
- | + | ||
- | + | ||
- | You will find glue on the drawer below the printer in 1C and next to the printer in 1D. Please don't hesitate in recycling printed paper that is blank on one side. | + | |
Remember to bring back with you: | Remember to bring back with you: | ||
* Boarding passes | * Boarding passes | ||
- | * Meals tickets | + | * Meals receipts |
* Hotel invoice (unless you have a reservation document from the travel agency) | * Hotel invoice (unless you have a reservation document from the travel agency) | ||
- | * Used transport | + | * Used transport |
- | * Other expenses tickets | + | * Other expense receipts |
**Important information** | **Important information** | ||
- | * The expenses have to delivered within the fiscal trimester which start in January | + | * The expenses have to be delivered within the fiscal trimester, which starts |
- | * The travel petition can not be done with less that 2 weeks in advance: doing this might result in much more expense trips or even have to buy it yourself as I could be unavailable | + | * Travel petitions made with less that two weeks in advance might result in much more expense trips. You might even have to book it yourself as the travel manager |
- | * The projects have to be carefully assigned to a trip: modifications are almost always | + | * The projects have to be carefully assigned to a trip: modifications are possible but your petition |
- | * Remember that credit | + | * Remember that card payment receipts |
- | * After sending a travel petition follow up on your authorisers | + | * After sending a travel petition follow up on the people in charge of authorising it. //If they don't approve it, I don't see the request, |
- | + | * Remember you can apply for an advance of the 80% of the budget of your trip which you will receive one week prior the date of the travel. | |
- | + | ||
- | Please bring the commerce original tickets. Credit card tickets are not eligible. | + | |
- | + | ||
- | + | ||
- | Visit the [[https:// | + | For more information regarding travels, visit the [[https:// |